Updates and Announcements

U-M Box and U-M Google at Enriching Scholarship

posted Apr 25, 2017, 8:26 AM by Eric Fruth   [ updated Apr 25, 2017, 8:27 AM ]

Each year the Collaboration Services team participates in Enriching Scholarship hosted by the Teaching and Technology Collaborative. This year we’re preparing four sessions. Please register and join us when you can! Even if there is a waitlist, register in case others drop a session.

Our sessions are:

We look forward to seeing you there!!

The Collaboration Services Team

Tip: Did you know? Turn on the Document Outline tool to display a navigation list of your document.

Learn more about Google at the G Suite Learning Center

Calendar Events Generated From Gmail

posted Apr 21, 2017, 9:45 AM by Amanda Hudeck


You might have noticed that sometimes Google Calendar automatically adds events triggered by your Gmail. The default behavior for Google is to scan incoming mail for events that it thinks can be added your calendar. If you search your mail for <EVENT TITLE>, you will find the email that triggered the creation of the Calendar event. You may need to include Trash in your search, if you've deleted it.

If this hasn’t yet happened to you, the first time an event gets added to your calendar automatically, you will get a notification from Google alerting you and giving instructions for turning off the feature. It will have a subject line similar to this:

Subject: An event from Gmail has been added to your Google Calendar

It is possible that the first time this happened it was something you wanted to go on the calendar and did not turn the feature off. You can turn this feature off at any time. However, if you do, all past events added from Gmail will be removed from your calendar. If you turn this setting back on, only events in the future will be added. Here is how you can turn this feature off:

  • Open Google Calendar.

  • In the top right, click Settings (gear icon) and then select Settings.

  • Navigate to Events from Gmail and deselect Add automatically.

  • Navigate to the top or bottom of the page and click Save.

The Collaboration Services Team

Tip: Did you know? You can let someone else manage your event.

Learn more about Google at the G Suite Learning Center

Convert text to all CAPS and more in Google Docs!

posted Apr 12, 2017, 12:43 PM by Amanda Hudeck

Capitalizing a large portion of text or a long title can be a pain. Doing the opposite—converting capital letters to lowercase—is equally tedious. Google is making those tasks quick and easy in Google Docs on the web by introducing new case types.

To use one of these new case types, choose Capitalization from the Format menu in Docs, and select one of the following:

  • lowercase, to make all the letters in your selection lowercase.

  • UPPERCASE, to capitalize all the letters in your selection.

  • Title Case, to capitalize the first letter of each word in your selection.

This feature allows you to spend less time formatting and more time on the things that matter, like strategizing, collaborating, and developing new ideas. These new options will be rolling out slowly throughout the University of Michigan domain.

The Collaboration Services Team

Tip: Did you know? You can create automatic outlines in Docs.

Learn more about Google at the G Suite Learning Center

Google Talk Transitioning to Hangouts

posted Apr 10, 2017, 6:42 AM by Eric Fruth   [ updated Apr 10, 2017, 6:43 AM ]

Google announced that on June 26, 2017 Google Talk will be transitioned to Google Hangouts. Accounts on the UMICH domain that have Talk installed on one or more devices will be affected by this change. The U-M Google Team will send an email to those affected later this week with the following information:

What will happen if you are affected?

  • You will get an invitation to switch to Hangouts. After June 26, you will be automatically transitioned to Hangouts. You can then go to Options and check the Use dense roster box to remove avatars and create an experience more like Google Talk.

  • Using Hangouts, you can communicate with other people using Hangouts, but not other chat clients.

  • The legacy Google Talk Android app was replaced in 2013 and will stop functioning after June 26. You are encouraged to install Hangouts now.

For reference, you can review the differences between Hangouts chat and Google Talk. Hangouts includes group chat, Android and Apple iOS apps, group video calling, and integration with other Google products. If you have any questions or need any help with this change, contact the ITS Service Center.

The Collaboration Services Team

Tip: Did you know? You can start a group conversation with Hangouts.

Learn more about Google at the G Suite Learning Center

Consent for 3rd-party apps and Single Sign-on providers

posted Apr 6, 2017, 12:54 PM by Eric Fruth   [ updated Apr 6, 2017, 12:55 PM ]

Starting Monday, April 10, Google is rolling out changes to the way you authorize 3rd-party applications to access your U-M Google data.The U-M Google team has determined that this will not affect ​normal sign-in to your U-M Google account via a web browser. However, the next time you authorize a new application to access your U-M Google data, the screen may look different. More notable is that this automatically grants the application access to your email address and profile. Previously, these were listed separately on the screen. After selecting your account, you'll be taken to more information about the application, any additional permissions, and the application's developer.

Google's blog post on this change has additional details.

If you have any questions or concerns about this change, please contact the ITS Service Center.

The Collaboration Services Team

Tip: Did you know? You can Access stored Drive files without the Internet.

Learn more about Google at the G Suite Learning Center

Google March Monthly Update

posted Apr 4, 2017, 5:54 AM by Amanda Hudeck


The monthly U-M Google Updates inform campus of Google releases for Core Apps as well as the Non-Core Apps (those that are not part of the G Suite for Education agreement). We communicate important information on Core Apps throughout the month. Core and Non-Core Apps are listed on the U-M Google List of Services page.

Core Apps:

  • Deprecation of Mobile Apps for Docs, Sheets, etc. - Older versions of Android and iOS® apps will no longer function as of April 3, 2017. In most cases, these versions are outdated and don't include several performance, reliability, and security features that have been added to recent versions. The legacy versions of the Drive, Docs, Sheets, and Slides apps will show to affected users one of these following messages this month:

    • "Version too old: Sorry, this version of Google Drive is no longer supported. Please upgrade to a newer version."

    • "App update required: This version of Google [app name] is no longer supported. Update to the latest version."

    • "System update required: Google [app name] no longer supports this version. Go to device settings to check for a system update."


  • After March 1, 2017, if you are using an old version you may be prompted to upgrade when you receive a message notifying you that your version is out of date.

  • After April 3, 2017, legacy versions of these apps may fail to load files and no longer function.

  • Jump right back into the conversation with new Hangouts message indicators - When you enter a conversation where there has been a lot of activity, you will see a Jump to Last Read button. Clicking this button will take you to the last unread message in your chat denoted by # new messages indicator. Additionally, the # new messages button has been updated to match the new look and feel.

  • Link to cell ranges in Google Sheets - To help with navigating large and complex spreadsheets, Google is introducing the ability to link to specific cell ranges in Google Sheets on the web. Now you can create a table of contents for your spreadsheet, direct others to specific content within your spreadsheet, and retain links to cells when you import spreadsheets from other applications. To link to cells in your spreadsheet, navigate to Insert link > Select a range of cells to link and enter or highlight the desired range.

  • Google is retiring several Gmail Labs - With the move to Gmail Add-ons, you will soon gain the ability to add modern integrations in Gmail, which in some cases will replace or improve some labs. In anticipation of this, Google is retiring the following Labs: Authentication Icon, Google Voice Player, Picasa previews, Pictures in chat, Quick Links, Quote Selected Text, Smartlabels, and Yelp previews. The process will begin no earlier than April 24, 2017.

  • Google is retiring two legacy Google+ features in Gmail: the ability to email Google+ profiles and the use of Google+ Circles. The process will begin no earlier than April 24, 2017.

  • Upgrade your Google Drive Plug-In for Microsoft Office before April 20, 2017 - Google has adopted a new authentication flow that requires users to authenticate via the default browser on their system, and not through embedded browsers known as “web-views.” Starting March 14, Google will begin automatically updating all plug-ins. If you  have turned off Google Update or installed the Google Drive plug-in in an environment that does not allow for automatic updates, please download the latest plug-in version ( You must upgrade to version before April 20, 2017. If the plug-in is not updated, you will not be able to sign in to older versions of the plug-in.


Previously Communicated:

The Collaboration Services Team

Tip: Did you know? You can edit Microsoft Office documents directly in Drive, without installing Office.

Learn more about Google at the G Suite Learning Center

New Additions to Google Sheets!

posted Apr 4, 2017, 5:39 AM by Amanda Hudeck   [ updated Apr 4, 2017, 5:39 AM ]


Data in spreadsheets isn’t always neatly distributed across entire rows and columns; oftentimes, for instance, sheets contain multiple tables and regions of data that can’t be separated. These new features make it easier to insert cells into sheets without disturbing content. You can add a rectangular block of cells to any spreadsheet on the web, and it will simply shift the surrounding cells down or to the right.

You can delete chunks of cells in the same way.

Both features are also accessible when you right-click on a cell. For more information, check out the Help Center.

The Collaboration Services Team

Tip: Did you know? You can freeze headings and labels in large spreadsheets

Learn more about Google at the G Suite Learning Center

Improving Video File Attachments in Gmail With Video Streaming

posted Apr 4, 2017, 5:29 AM by Amanda Hudeck


Google has released a new feature for Gmail that makes previewing video attachments much smoother and quicker. Previously, to view a video attachment in Gmail, you would have to download it to your computer and open it with a media player. Now, when you open an email with video attachments, you will see a thumbnail of the video and have the ability to stream it, right from inside Gmail. Video is delivered at optimal quality and availability.

The Collaboration Services Team

Tip: Did you know? You can create multiple signatures using canned responses.

Learn more about Google at the G Suite Learning Center

Google Keep is Now a G Suite Core Service

posted Mar 15, 2017, 5:39 AM by Amanda Hudeck

Google Keep helps you capture thoughts, ideas, action items, and more in one place. Google Keep has been added to the G Suite core services in U-M Google. Keep is accessible in Google Docs, so you can easily revisit and re-purpose your notes. Keep has the same technical support and service level commitments as any other core service.

To use Google Keep, select Keep notepad from the Tools menu in Docs to pull up a sidebar containing your notes from Keep (and the option to search them). You can edit those notes and drag-and-drop them into your document.

If you’re inspired by the content already in your doc, you can create a new note by highlighting the relevant text, right-clicking, and selecting Save to Keep notepad. Or, if you simply want to create a new note with brand-new content, you can enter a prompt in the Take a note... box in the notepad. All notes you create while in a document will be added to a “related” section within the sidebar. When you view those notes in Keep, they include a link back to the document in which they were created.

The Collaboration Services Team

Tip: Did you know? You can add Google Keep reminders in Google Calendar.

Learn more about Google at the G Suite Learning Center

Introducing Google Hangouts Meet

posted Mar 14, 2017, 12:39 PM by Eric Fruth   [ updated Mar 14, 2017, 12:47 PM ]

Hangouts Meet is a new video meeting service designed to make joining meetings effortless. It allows you to smoothly run large and small video conferences by a shared link — no accounts, plugins, downloads, or hassles. Meet provides a place to join from Google Calendar, an email invite, or a web link. Classic Hangouts are not affected with the addition of Meet and continue to function as before.

With Meet, native, full-screen presenting makes it easy to showcase your team’s research and projects. And as Meet integrates directly with U-M Google, information you need about each meeting is automatically pulled from Calendar. See how Hangouts Meet compares to classic Hangouts.

Learn more at the Hangouts Meet Learning Center. Get started with Hangouts Meet.

The Collaboration Services Team

Tip: Did you know? If you are in Hangouts Meet, the URL begins with “meet.google.com”.

Learn more about Google at the G Suite Learning Center

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