Updates and Announcements


Google Keep is Now a G Suite Core Service

posted Mar 15, 2017, 5:39 AM by Amanda Hudeck

Google Keep helps you capture thoughts, ideas, action items, and more in one place. Google Keep has been added to the G Suite core services in U-M Google. Keep is accessible in Google Docs, so you can easily revisit and re-purpose your notes. Keep has the same technical support and service level commitments as any other core service.


To use Google Keep, select Keep notepad from the Tools menu in Docs to pull up a sidebar containing your notes from Keep (and the option to search them). You can edit those notes and drag-and-drop them into your document.


If you’re inspired by the content already in your doc, you can create a new note by highlighting the relevant text, right-clicking, and selecting Save to Keep notepad. Or, if you simply want to create a new note with brand-new content, you can enter a prompt in the Take a note... box in the notepad. All notes you create while in a document will be added to a “related” section within the sidebar. When you view those notes in Keep, they include a link back to the document in which they were created.




The Collaboration Services Team


Tip: Did you know? You can add Google Keep reminders in Google Calendar.

Learn more about Google at the G Suite Learning Center


Introducing Google Hangouts Meet

posted Mar 14, 2017, 12:39 PM by Eric Fruth   [ updated Mar 14, 2017, 12:47 PM ]

Hangouts Meet is a new video meeting service designed to make joining meetings effortless. It allows you to smoothly run large and small video conferences by a shared link — no accounts, plugins, downloads, or hassles. Meet provides a place to join from Google Calendar, an email invite, or a web link. Classic Hangouts are not affected with the addition of Meet and continue to function as before.


With Meet, native, full-screen presenting makes it easy to showcase your team’s research and projects. And as Meet integrates directly with U-M Google, information you need about each meeting is automatically pulled from Calendar. See how Hangouts Meet compares to classic Hangouts.


Learn more at the Hangouts Meet Learning Center. Get started with Hangouts Meet.


The Collaboration Services Team


Tip: Did you know? If you are in Hangouts Meet, the URL begins with “meet.google.com”.

Learn more about Google at the G Suite Learning Center

Receive Emails of up to 50MB in Gmail

posted Mar 8, 2017, 7:11 AM by Eric Fruth   [ updated Mar 8, 2017, 7:12 AM ]

Sending and receiving attachments is an important part of email exchanges. While Google Drive and Box offer a convenient way to share files of any size, sometimes you need to receive large files as direct email attachments. Now, you are able to receive emails of up to 50MB directly in Gmail.


Note: Sending size limits remain the same at 25MB; however, just as before, you can use Google Drive or Box to share larger files.


The Collaboration Services Team


Tip: Did you know? You can mute email conversations.

Learn more about Google at the G Suite Learning Center

U-M Google February Updates

posted Mar 7, 2017, 10:07 AM by Amanda Hudeck

The monthly U-M Google Updates inform campus of Google releases for Core Apps as well as the Non-Core Apps (those that are not part of the G Suite for Education agreement). We communicate important information on Core Apps throughout the month. Core and Non-Core Apps are listed on the U-M Google List of Services page.


Core Apps:

  • Jump right back into the conversation with redesigned unread messages indicators in Hangouts. Now, when you enter a conversation where there has been a lot of activity, a “Jump To Last Read” button will appear. Clicking on the button will take you to the last unread message in your chat.

  • Link to cell ranges in Google Sheets. You can now create a “table of contents” in your spreadsheet to direct others to specific content within your spreadsheet, and retain links to cells when you import spreadsheets from other applications.

  • Google Sheets now has support for rotated text, accounting number formats, and more. Now you can rotate text, use better accounting number formats, and choose from even more border styles.


Previously Communicated:

Note: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the G Suite for Education agreement.


The Collaboration Services Team


Tip: Did you know? You can recover calendar items from trash in Google Calendar web.

Learn more about Google at the G Suite Learning Center

Google Hangouts won’t support phone/video calls on Mozilla Firefox temporarily

posted Mar 6, 2017, 10:52 AM by Amanda Hudeck   [ updated Mar 6, 2017, 10:53 AM ]

Previously, Mozilla announced that it would end support for browser plugins in its Firefox 52 release in order to ensure better browser performance, security and user experience. Because Google Hangouts in Firefox relies on browser plugins to enable video and audio calls, Hangouts will not be able to make audio or video calls in the upcoming Firefox 52 release. Google is working to develop a solution that will enable Hangouts to work in Firefox without a plugin. In the meantime, we recommend using a different browser until a solution is found. Firefox 52 will be released on March 7.


The Collaboration Services Team


Tip: Did you know? You can get better data by randomizing questions and answers in Google Forms.

Learn more about Google at the G Suite Learning Center

New! Insert Videos from Google Drive in Google Slides

posted Feb 27, 2017, 1:09 PM by Amanda Hudeck

Google has introduced a new feature that lets you insert and play Google Drive videos in Google Slides, in addition to videos from YouTube. To insert your video, navigate to the toolbar and select Insert > Video. You will have three options for adding a video: YouTube, URL, and Google Drive. Click on the Google Drive option and choose your video.  



After your video is added to your presentation, you can:

  • Choose when to start and end the video

  • Choose autoplay when presenting

  • Choose whether the video is muted or play with audio


To view these actions, right-click on the video and select Video options.



If someone doesn’t have permission to view a video embedded in your presentation, they will be be prompted to request access to the video.


Note: While you can play Drive videos in Slides on the web and mobile, you can only insert them from the web application. For more details, visit the Help Center.


Creating Files From Templates is Now Easier in Google Drive

posted Feb 27, 2017, 1:05 PM by Amanda Hudeck

Google is making it easier to create files from templates by granting access to templates directly from Drive. Instead of navigating to the Docs, Sheets, Slides, or Forms home pages, now you can navigate to Drive > New > Google Docs/Sheets/Slides/Forms > From a template. Once there, you will be directed to the applicable template gallery, where you can select the template of your choice.



For more details on templates, visit the Help Center.


The Collaboration Services Team


Tip: Did you know? Google Drive makes it easy to create document templates.

Learn more about Google at the G Suite Learning Center


Gmail Will No Longer Support Chrome Version 53 And Below

posted Feb 22, 2017, 10:28 AM by Amanda Hudeck

Starting February 8, 2017, Google began showing a banner at the top of the Gmail interface for those who are still on Google Chrome Browser v53 and below encouraging them to upgrade to the latest version of Chrome (at least version 55). The reason for this is that Chrome Browser v55 contains several important security updates. MiWorkspace computers will auto-update and are running version 56.


What happens if you continue to use Chrome Browser v53 and below?

  • Gmail will continue to function on Chrome Browser v53 and below through the end of the 2017.

  • Gmail will be more vulnerable to security risks and users will not have access to new features and bugfixes.

  • You could be redirected to the basic HTML version of Gmail as early as Dec 2017.

The Collaboration Services Team


Tip: Did you know? You can show more or show less from a community in Google+

Learn more about Google at the G Suite Learning Center


Smarter Meeting Scheduling In Google Calendar

posted Feb 8, 2017, 6:20 AM by Amanda Hudeck

In an effort to make scheduling meetings easier, Google is implementing room suggestions and showing guest timezones in Google Calendar on the web.


Room suggestions - When you create meetings, Calendar will suggest rooms based on you and your guest’s previously used rooms. You can continue to search or browse for other rooms.


Guest time zones - The new “Find a time” tab shows the time of the meeting in the time zone of each guest - if they are different.



More scheduling improvements will be coming throughout 2017.


The Collaboration Services Team


Tip: Did you know? You can get your daily agenda in your inbox?

Learn more about Google at the G Suite Learning Center

U-M Google December 2016 and January 2017 Updates

posted Feb 2, 2017, 12:42 PM by Amanda Hudeck

The monthly U-M Google Updates inform campus of Google releases for Core Apps as well as the Non-Core Apps (those that are not part of the G Suite for Education agreement). We communicate important information on Core Apps throughout the month. Core and Non-Core Apps are listed on the U-M Google List of Services page.


Core Apps:


Previously Communicated:


Note: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the G Suite for Education agreement.


The Collaboration Services Team


Tip: Did you know? You can save time and work faster by using keyboard shortcuts.

Learn more about Google at the G Suite Learning Center


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