U-M Google August Updates

posted Sep 8, 2016, 11:21 AM by Amanda Hudeck   [ updated Sep 8, 2016, 11:22 AM ]

The monthly U-M Google Digest informs users about what is happening with Google releases for both Core Apps (Google applications that fall under the Google Apps for Education agreement and do NOT require separate terms of service or privacy policy), as well as the Non-Core Apps (those that are not part of the Google Apps for Education agreement). We will continue to communicate important information on Core Apps throughout the month as well. For a list of Core and Non-Core Apps, see the U-M Google List of Services page.

Core Apps:

  • See a snapshot of information about a file in Google Docs, Sheets, and Slides: view the details of any file or folder stored in Google Drive, including the file or folder owner’s name, the last time it was opened or modified, its location, and more. To view, simply select Document details from the File menu.

  • Google Inbox Now Enabled. Aw, Snap! Despite our plans to test Inbox before turning it on for the U-M Google, Google had other plans and enabled it for us. While it was turned on prematurely, we have been testing it and you have been using it with minimal problems.. You can read some of the highlights and differences between Inbox and Mail in our previous communication (Aug 12).

  • New Improvements to downloading files and folders in Google Drive on the web. To backup, share, and collaborate, many users download files locally. For example, you may have to download an entire Drive folder with large files or many small files in it. Before, if this folder was more than 2GB in size, you would have run into download limits.
    The new updates include:

    • Compressing and downloading Drive items into multiple 2GB zip files. Files have an improved name structure, for example: drive-download-20160516T125832Z.zip for the first file and drive-download-20160516T125832Z-2.zip for subsequent archives.

    • Better Google Forms handling.

    • Empty folders are now included in the zip.

  • There are now quizzes in Google Forms that allow you to grade multiple choice and checkbox questions automatically.

Previously Communicated

Non-Core Apps:

  • New Changes to Google+. Google+ is starting the process of migrating all current Google+ users to a new version of Google+.

  • Charts and tables are improved in the Google Docs, Sheets, and Slides Android Apps. You can create tables and improve the look of charts on mobile phones and tablets. For example, when you copy a section of cells in Sheets and paste it into Docs or Slides, that section will render as a fully-formatted table. Note: This only works for selections of fewer than 400 cells. You will need to update all three apps - Docs, Sheets, and Slides, in order for the updates to work.

Note: Keep in mind that even when non-core apps are found in a core app (like Google Drive), they are not covered by the Google Apps for Education agreement.

The Collaboration Services Team

Tip: Did you know? You can prevent collaborators from downloading, printing, and copying any file you store in Google Drive, including Google Docs, Sheets, and Slides. Note: this is for web only.

Learn more about Google at the Google Apps Learning Center