Comparing Mail Systems

With the move to Google for email and calendaring, some changes are in store. The tables below highlight some key differences in functionality between using Microsoft Outlook with Exchange and Google services.


In Outlook/Exchange In Google Note
Access email from the Outlook client on your desktop Access email securely via the Internet from any computer, anywhere
Organize email into folders Tag messages with Labels Multiple Labels can be applied to single message
Flag important messages Star important messages Flags are migrated to Stars automatically and can be further customized after migration
Flag messages for followup Add messages to your Task list Outlook Tasks will not transfer to Google Tasks
Tag messages with color categories Color-code your Labels
Sort messages by sender or date Search for messages using Mail search
Get desktop notifications for new email When using Chrome, get desktop notification for new email
Check spelling as you type
Check spelling before sending
Many modern browsers, such as Chrome, have built in spell-check features that work as you type
Set rules to automatically filter email Create Filters to automatically apply Labels Any search can be used as the basis for a filter in Gmail

Features Not Available in Google:
  • Public Folders 
  • Messages larger than 25MB
  • Importance levels (High or Low priority) 
  • Follow-up dates and reminders associated with flags 
  • Shared mailboxes 
  • Journal entries 
  • Notes 
  • Active Directory-only groups with email 
  • Sharepoint integration 
  • Mail restoration 


In Outlook/Exchange  In Google Note
Access calendar from the Outlook client on your desktop  Access calendar securely via the Internet from any computer, anywhere
Free/busy information available to anyone in the Exchange system  Free/busy information available to anyone in the Google Apps for Education domain
Add calendar delegates individually for your calendar  Share your calendar, allowing people to see free/busy information only, see all information, or manage your calendar. Calendars can also be shared with the entire U-M domain.
Manage resource calendars, such as rooms and equipment, within your department  Resource calendars are available to the entire domain             
Tentative/Out of Office status Maybe event response for those with shared access to your calendar and Busy and Decline Invitations status for events  
Calendar attachments   Attach files and collaborative documents to events using Google Docs  

Features not available in Google: 
  • Event categories